Webb Visiting Photographer Agreement
This contract for access to Webb Athletics for professional/freelance photographers for the 2024-25 school year between Webb School of Knoxville, hereinafter referred to as “Webb” and form submitter, hereinafter referred to as “Photographer.” The parties agree as follows:
Photographer shall be personally responsible for their conduct and safety and shall conform to the Webb rules & regulations. Photographer is responsible for knowing all applicable Webb rules and regulations.
It is the duty of Webb’s staff to uphold and enforce the policies of Webb. It is the responsibility of those utilizing the facilities to abide by such policies.
The Photographer is responsible for ensuring that any area used by the Photographer (including, but not limited to, the sideline or out-of-bounds area) is in clean condition during and immediately following the use of the space. Photographer will be responsible for all costs for custodial maintenance or repair, including but not limited to, damage to the playing surface and/or facility.
The following are prohibited from the facility: pets, alcohol, drugs, tobacco or vaping products, weapons and glass containers. Any person(s) found to possess or use any of the prohibited items will be instructed to leave and will not be allowed to return.
Webb reserves the right to add additional conditions for all events for health, safety, and security reasons.
Photographer agrees that Webb is not responsible for the personal property of the Photographer (including any property used by the Photographer), the Photographer individually, or individuals affiliated with the Photographer anywhere on Webb grounds.
Photographer understands and agrees that failure to abide by the above referenced policies may result in loss of photography privileges of Webb athletes, events, activities.
Photographer agrees to stay within the space on or near the field or court reserved for media and photography. Failure to do so may result in photography privileges being revoked. Members of the media will be granted primary access to the space. Photographer understands that space is limited and may be refused entry to field or court space due to safety and space constraints.
Photographer agrees to pay admission fees to enter Webb Athletic facility.
Photographer agrees to grant Webb viewing access to images at any time and for any reason. Upon request by Webb, Photographer agrees to provide Webb within two weeks, at no charge, identical digital copies of any and all photographs made on the Webb campus. All photographs provided shall be license-free, royalty-free and without any limitation or use restriction of any type whatsoever. Webb has the sole option to forever use the photographs in any material (promotional or otherwise), print or social media (now known or yet to be created) as Webb deems appropriate while providing the photographer credit for the photograph.
Photographer agrees to show government issued identification and Webb-issued e-document upon entry to Webb Athletic event.
Indemnity: Photographer agrees to indemnify, defend and hold harmless Webb from all demands, claims, suits, actions or liabilities resulting from injuries or death to any person or property of loss caused by Photographer, Webb, or any person, however caused, during the period of this Agreement, for the use of all Webb facilities, or occurring as a result of the use of such space during the agreed period.
Payment for Damages: Photographer agrees to pay all costs of repair or replacement for any and all damages of whatever origin or nature to any Webb property which may have occurred during the term of this Agreement.
Copyrights: Photographer may not sell, show, or display images taken on the Webb campus or contain copyrighted items including logo, Webb branded materials, or uniforms to any party, individuals or entities (including, but not limited to, stock photography sites) other than to the specific person or family Photographer was hired by. Photographer must obtain advance written permission by the Athletic Director of the Webb School of Knoxville if the Photographer is taking photographs (images) for a commercial client or business client. Photographer may not use images for promotional or marketing purposes without expressed written consent from the Communications Director of Webb School of Knoxville.
This contract provides that the Photographer will indemnify the Webb School of Knoxville.